Managing time takes cooperation from everyone on your team, and in your family, for it to work. If everyone isn’t on board, you’ll end up with problems and urgent last-minute tasks that you can avoid. Here are some group time management tips for work and home.
Create a Shared Calendar
Whether it’s for your business team members or for your family, create a shared calendar to use so that nothing gets forgotten. Put everything on the calendar from seeing a movie Friday night to holding a work session Tuesday for the project due on Thursday. Shared calendars prevent issues from arising and keep anything being forgotten.
Appoint Team Leaders
This works for business and family. If someone is in charge of a particular project, you avoid having to put out lots of little fires. The team leaders can deal with the small fires and only pass things on to you if they become more serious.
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One certainty in life is that time is limited. While no one is sure how many years they’ll get to finish doing what they want to do, everything is equal for each day you get. Everyone has the same 24-hour day to dream, determine goals, and complete tasks that will help them meet those goals. But doesn’t it seem like some people are just better at time management than others? Surprisingly, there are some time management tips that make you feel like you have hours more in your day.
There are really only four choices:
1. Most important
2. Most urgent
3. Least important
4. Least urgent
When you identify tasks and set your priorities carefully by what is important over not important, as well as avoid having issues of urgency each day, you can get a handle on your time in ways that you never thought possible.
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One way to help yourself accomplish your time management plan is to use space management. In other words, do different things in different places. If you have a specific area to accomplish a goal, you’ll be able to focus on that one task faster and more completely. It might seem like a pipe dream, but if you really want to be creative, find a space that makes you feel creative and go to it each time you need that extra creative spark. In that way, you become more in charge of how you spend your time.
A Reading Cubby
You may have had one in elementary school, a little place that you could go for quiet reading time. You can do this at home easily by just setting up a chair in the corner of a living room, bedroom or office that is set up with good light for reading and if necessary the proper electronic components if you want to read by laptop or Kindle.
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The hardest part about creating a time management plan is making a real commitment to it by implementing it. It can be especially difficult for people who want to work for themselves to work on any type of schedule. It can feel wrong somehow to keep a schedule as an entrepreneur. However, keeping a schedule is going to increase your success exponentially. Putting your time management plan in writing will help you follow it.
Use Your Smartphone
Today’s cell phones are really mini computers. You can have your entire life on there, including your work schedule with alarm reminders and everything. If you see a popup on your phone every time you go to use Facebook, reminding you of tasks that need to be done, you will not have much of an excuse for not doing them.
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Email is great, and saves a lot of time. You no longer have to wait three or more days for someone to get a message from you. You can use it to be more organized, set tasks, and more. But, email can also get out of control and suck up a lot of time if you’re not organized. That’s why you need a time management plan for your inbox.
Use Rules, Filters, Labels and Folders
Remember that simple is better than complicated so don’t go too crazy with these, but do create labels and/or rules and filter to help you organize your mail better.
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